Mechatronics
This page has been prepared to explain the steps in the compulsory summer internship courses with the codes MCH3995 and MCH4993, which are required for the graduation of Mechatronics Engineering students. The information on the page has been prepared according to the “Bahçeşehir University Faculty of Engineering and Natural Sciences Faculty of Architecture Internship Directive (in Turkish)” dated 04.03.2021 and numbered 2021/06/03 of the Bahçeşehir University Senate.
All Mechatronics Engineering students are required to complete two compulsory internships for a total of 40 working days, each of which is at least 20 working days, during their undergraduate program. Students can do their first internship after enrolling in the 2nd year courses at the earliest, and their second internship after enrolling in the 3rd year courses at the earliest.
The steps to be followed in the internships are summarized in the flow chart below (The same steps will be applied for both internships). For details and frequently asked questions (FAQ), be sure to read the subheadings on this page.
Form and web addresses required for internship
0) BAU Mechatronics Engineering Internship Introduction Letter (STF-0)
1) Use the proper form given below:
A- If the firm is in Turkey;
- only Turkish citizens students: Internship Application Form (STF-1A) or
- students who are not Turkish citizens: Internship Agreement Form (STF-1B) (for details read "Internship Application Process" title)
B- If the firm is outside of Turkey
- Internship Application Form (STF-1A)
2) Mandatory Internship Form (STF-2)
3) BAU Human Resources Department - Internship Directive website
4) Internship Evaluation Registration Form
Mechatronics Engineering department internship supervisor is Assoc. Dr. Yalçın ÇEKİÇ. All correspondence regarding the internship will be made via the e-mail below. Except for this e-mail address, messages about the internship will not be answered. MCH internship email “mch.summertraining@eng.bau.edu.tr”. You must use your official Bahçeşehir University e-mail address in correspondence.
General Principles of Summer Internship:
The following general principles must be followed in the compulsory summer internship courses of the Mechatronics Engineering Department (MCH3995 Summer Internship-I and MCH4995 Summer Internship-II):
1- It is mandatory for each student enrolled in the Mechatronics Engineering Department to complete two 20-day internships (40 days in total) and to be successful in MCH3995 Summer Internship-I and MCH4995 Summer Internship-II (getting an "S" grade) for graduation.
2- Our students can do their first internship after taking the 2nd year courses at the earliest, and their second internship after taking the 3rd year courses at the earliest.
3- The student should consider the current academic calendar while determining the date duration for internship. It is essential that the internships be done during the academic holiday periods (after the spring semester (if possible based on the academic calendar) or after the fall semester).
4- Students who are in graduation status (with the last two semesters remaining for graduation) can do an internship if there are at least three working days free in their weekly schedule during the courses and exams. For this, the student must not have any classes in the weekly schedule for at least three working days. Online courses are also considered as face-to-face courses. In line with the official statement of the company where the internship will be held, Saturdays may be accepted as working days for the students. Compulsory internship can only be done on the specified free days of student.
5- Official and religious holidays are not considered as internship working days.
6- Students must contact and find the company where (s)he wants to do the summer training. The relevant department of the company in which the internship will be performed must have processes related to mechatronics engineering. For example, departments that include technical and engineering related processes such as production, automation, robotics, various mechanical systems, quality control of hardware, software-electronics (embedded systems) are suitable for internship. However, units such as human resources, purchasing, sales department, accounting, administrative affairs, quality control of processes, management office are not acceptable.
7- The company must employ at least two full-time engineers in the fields of mechatronics, mechanical, electric-electronics or control engineering.
8- Doing both internships in the same company is generally not allowed, but there are exceptions. See FAQ for details.
9- It is a legal obligation to have insurance during the internship, regardless of whether the company is in Turkey or abroad. Internships without insurance will not be considered valid. Students who already have health insurance must also apply to the Directorate of Personnel Department for internship insurance. Internship insurance procedures are carried out by BAU Human Resources Department. Insurance transactions can be made at the earliest one month and at the latest five days before the internship start date. Please visit https://bau.edu.tr/content/10595-internship-directive details.
10- The company where the internship will be held cannot belong to the first degree relative of the student.
Internship Application Process:
1- It is students’ responsibility to find an appropriate company for internship. Students will find and contact the company, then specify the start and end dates of training in accordance with General Rules (items 2, 3, 4, 5, 6, 7 and 8). If the company requests, the student can download and print "BAU Mechatronics Engineering Internship Introduction Letter (STF-0)" to submit to the company.
2- Students must inform the internship coordinator of Mechatronics Engineering Department about their preferred place for training for approval. For this, the student must fill out the proper form (STF-1A or STF1B) electronically. After the form is filled, it is printed out then signed and stamped by the company. (Note: If your firm that you are planning to do your internship is in Turkey and you are Turkish citizen, you should fill STF-1A form. If your firm that you are planning to do your internship is in Turkey and you are not Turkish citizen, you should fill STF-1B form. If your firm that you are planning to do your internship is outside Turkey, you should fill STF-1A form.)
3- The Compulsory Internship Form (STF-2) is filled in electronically with any pdf reader program in accordance with the internship dates specified in the Internship Application form (STF-1) (the form is a special form that can be filled in electronically. Only text can be entered in the text sections, only numbers in the number sections, dates can be entered. Select from the pull-down menu to the right of the relevant field).
These two forms STF-1 and STF-2 (not pictures or scanned version, sent filled pdf version) should be sent via e-mail to the MCH department internship coordinator (mch.summertraining@eng.bau.edu.tr). The internship coordinator will give feedback to the student based on the application. If the application is approved, steps provided below should be followed to continue the application process. If the application is not approved, the student should update the application according to the recommendation of the coordinator and should be re-sent to the coordinator.
4- Internship Insurance Forms:
Students without Turkish citizen
Case 1- If your internship company is in abroad: Visit https://bau.edu.tr/content/10595-internship-directive web page and finish all the directives given there.
Case 2- If you do your internship in Turkey: Visit https://emuafiyet.csgb.gov.tr/ web page and apply for “Work Permit Exemption document”. Wait to receive “the work permit exemption document” (It may take 30 or 45 days). When you receive it visit
https://bau.edu.tr/content/10595-internship-directive web page and finish all the directives given there.
Students with Turkish citizen
Visit https://bau.edu.tr/icerik/3208-insan-kaynaklari-daire-baskanligi-staj-yonergesi web page and finish all the directives given there.
Steps to be followed during the internship:
1- Student must fill in the Internship Report of the Mechatronics Engineering Department using a computer in accordance with the criteria under the heading "Format Requirements" in the same report. The internship report consists of two major parts: "daily reports" and "general report" (Introduction, About the Company, Practical Training and Conclusion).
2- At the end of the internship, the student should type the internship report based on the template using a computer and should make a printout of the report. The internship supervisor in the company should check the report and should request a correction or should approve the report (signs the parts where the daily and general reports are written and seals with the company stamp)
3- The internship supervisor should evaluate the internship work of the student by filling out the Internship Registry Form (STF-3, with a photo of the student affixed on it). The supervisor should sign and stamp the form with a company stamp. The evaluation report should be returned to the student in a sealed envelope.
Steps to be followed when the internship ends:
1- If you finish your internship during the academic holidays period, the student enrolls in the proper summer training course (MCH3995 Summer Internship I or MCH4995 Summer Internship II) during the course selection week in the first academic term following the completion of the internship.
2- All documents should be submitted as a one pdf file as announced on itslearning by the end of the 4th week of the semester that the students enrolled in the relevant course.
3- The reports are evaluated by the department internship committee. If the students report and other documents are accepted, the students course grade is graded as S at the end of the semester.
4- If the reports are not found sufficient, feedback on the reasons for insufficiency is provided to the student. Students should re-submit their report in two weeks according to given feedback for a re-evaluation via itslearnig. If the student’s internship report is not found appropriate again, there will be no second correction right for the same internship report. The student will receive a U grade at the end of the semester. Students must repeat the internship in a different company.
5- If the prepared report is found proper in terms of content but one or two documents are missing, the student will be unsuccessful from the course. (S/He gets a grade of "U"). However, if a student in this situation completes the missing documents, S/He can choose the relevant internship course again in the following semester and request a re-evaluation of the internship report. This right is granted only once.
6- The deadline for submitting a completed internship report is two academic terms, starting from the day following the end of the internship. Even if the internship report is submitted after this period, it will definitely not be taken into consideration (The internship submitted in the 3rd period following the internship will not be evaluated).
Frequently Asked Questions:
Before starting the internship
- I finished the first year at the end of the spring semester (end of the second semester). Can I do my compulsory internship during the summer break?
No, you cannot. Our students can do their first internship after taking their 2nd year courses at the earliest (4th semester), and their second internship after taking their 3rd year (5th semester) courses at the earliest.
- I'm an Irregular student (students starting 1st year in the Spring semester). I finished my first semester at the end of the spring semester. Can I do my compulsory internship during the summer break?
No, you cannot. Irregular students can start their first internship at the end of the 3rd semester at the earliest, and their second internship at the end of the 5th semester at the earliest.
- Can I do my second internship at the place where I did my first internship before?
We consider compulsory internship as a very important opportunity for our students to experience real life engineering problems and working conditions. Experiences and knowledge gained during the internships make a significant contribution to our students professional development. We would like our students to gain experience in different companies so that this contribution can be greater. For these reasons, in principle, we do not find it appropriate for our students to do two compulsory internships in small and medium-sized companies.
However, since each of the different departments of large-scale companies (for example; Arçelik, Vestel, Beko, Mercedes-Benz, Fiat, Renault, THY Teknik, Aselsan, etc.) is equal to an independent company in terms of quality and quantity, students can do two compulsory internships if they wish. They can do this in different departments of large companies, provided that they get approval from the department internship coordinator.
If both internships are to be performed in different companies, the departments may be the same (for example, both production units). However, if both internships are to be held in the same company, the departments must be different (for example, one production department, the other quality control department).
Internship Insurance
- The company asks whether Bahçeşehir University handles the internship insurance.
Bahçeşehir University handles the internship insurance of all students who will do internship on the dates of their internship.
- I am a foreign student, do I have to take out insurance during the compulsory internship?
Yes, you must have insurance. It is a legal obligation for all our students who do internship, regardless of their nationality and whether the internship place is in Turkey or abroad. Please check the “Internship Application Process” section in this page.
- My internship firm is abroad; do I have to take out insurance during the internship?
Yes, you must have internship health insurance. It is a legal obligation for all our students who do internship, regardless of their nationality and whether the internship place is in Turkey or abroad.
- What should I do if there is a change in the internship dates after receiving the SGK employment statement?
The student will have to apply to BAU Human Resources Department again with a new company letter showing this change.
- I have already started and regularly deposited insurance. Will I also have internship insurance?
Students who have already started and regularly deposited insurance must also apply to the Human Resources Department for internship insurance.
- I want to do a voluntary internship to improve myself, does Bahçeşehir University handle my internship insurance?
BAU Human Resources Department makes all internship insurances of students who want to do internships more than two compulsory internships. For example, four internships of the students who did four internships during their education are insured by BAU; but only department approved internships may be considered as compulsory internships.
- I want to do a voluntary internship to improve myself, what should I do?
Fill in the "Internship Application Form (STF-1)" among the internship forms, get it approved, and additionally fill in the "Mandatory Internship Form (STF-2)". Please send two forms to the department internship e-mail address that you want to do a voluntary internship. The internship coordinator will guide you through the remaining steps.
After the internship
- I did my internship, what will I do now?
Follow the steps in the " Steps to be followed when the internship ends" section above.
